HCAM has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, HCAM asks that you inform either Melissa Samuel, President/CEO, melissasamuel@hcam.org or Mary Gettel, Director of Education, marygettel@hcam.org so that we can take the appropriate action.

Unacceptable Behavior is defined as:

• Harassment, intimidation, or discrimination in any form.
• Verbal abuse of anyone associated with our event. Examples include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking behaviors.
• Disruption of presentations during sessions, in the exhibit hall, or at other events organized by HCAM throughout the meeting. All participants must comply with the instructions of the moderator and any event staff.

Additional prohibited activities include:

• Participants should not copy or take screen shots of Q&A or any chat room activity that takes place in the virtual space.
• Participants are strictly prohibited from recording, distributing or otherwise publicizing sessions in any manner, unless prior approval is received in writing from both the association and the individual presenter. All materials are proprietary and protected.
• Sharing personal event registration sign on information with other individuals to attempt circumventing registration payment in prohibited.
• Participants are prohibited from accessing the program on two devices at the same time.
• All registrants must present a conference name badge to enter education sessions, earn credit, and/or participate in networking functions or meals.

HCAM reserves the right to block access to the event and/or prohibit attendance at any future meeting, virtual or in person, and seek legal action against violators where applicable.

• HCAM does not sell attendee lists or member lists.
• HCAM is aware that third-party vendors are contacting exhibitors and attendees about lead lists which purport to consist of attendee contact information. This is a SCAM. Please note that HCAM does not sell attendee lists to outside parties. These companies are NOT affiliated with or endorsed by HCAM. We continue to investigate these solicitations and apologize for the inconvenience.
• HCAM also does not endorse nor contract any third-party room reservation companies. All reservations will need to be made directly with the hotel. Any third party solicitation should be treated as a scam.

Exhibiting companies must request and obtain name badges for distribution only to the exhibiting company’s employees who will staff their booth during show hours. Name badges will include the name of the employee along with the name of the exhibiting company. No one will be allowed into the event without a name badge.

Exhibitor Badge Policy: Please note, only current employees of the exhibiting company may acquire a badge! All employees of an exhibiting company must be prepared during show hours to show proof of employment with a business card. The failure of an employee to demonstrate proof of employment with a business card will result in confiscation of the unauthorized name badge and immediate escorting of the non-employee individual off of the trade show floor. In addition, should it be discovered that a non-employee of an exhibiting company is wearing a name badge or that the exhibiting company obtained a name badge for a non-employee or participated in a scheme to obtain a name badge for a non-employee, the exhibiting company will be prohibited from exhibiting at the following year’s HCAM Annual Convention & Expo.